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CONSTITUTION
OF THE HIC ALUMNI
1. NAME
The association shall be called the Hindu Inter College Alumni
" (hereinafter referred to as the "Association").
2. PLACE OF BUSINESS
The place of business of the Association shall be as mentioned or such other
address as may subsequently be decided upon by the Committee and approved by
the Registrar of Societies.
Hindu Inter College
CHANDPUR (Bijnor)
3. OBJECTIVES
The objectives of the Association are set in line with the Mission;
3.1. To encourage friendly relationship amongst former students of the College
3.2. To give support to any deserving project that is connected with the
welfare of the College.
3.3. To promote co-operation amongst former and present students of
the college through sporting, social and cultural activities.
4. MEMBERSHIP
4.1. Ordinary and Ordinary Life Membership shall
be opened to all former students of the collegel.
4.2. Honorary Membership may be conferred on the current
Principal and members of the teaching staff of the college. They shall not have
any voting right or hold office in the Association.
4.3. Honorary Life Membership: The committee may elect to an
Honorary Life Membership, any person who, in their opinion, has rendered
valuable service to the Association. He shall not have any voting right or hold
office in the Association.
5. RIGHTS AND PRIVILEGES
OR MEMBERSHIP
Only Ordinary and Ordinary Life members shall be eligible to hold office, to
nominate or second a candidate for election and to vote a General
Meetings of the Association.
6. APPLICATION FOR
MEMBERSHIP
Applications for Ordinary and Ordinary Life Membership shall be made through
online form which will be sent to the Hon Secretary. Applications shall be
considered by the Committee whose decisions shall be final. A copy of the
Constitution of the Association shall be email to every approved applicant.
7. ADVISORS
The committee may invite the principal and teachers of the college to be
advisors of the Association.
8. SUBSCRIPTIONS
8.1. There shall be no entrance fee but an application for ordinary membership.
8.2. Ordinary Life Membership shall be opened to all former students who
are 35 years old and below with no subscription fee.
8.3. All former students who are 36 years old and above shall
pay the sum of One thousand Rupees ( Rs.1000/) for Ordinary Life Membership. Subscription
shall be due upon confirmation of application and members will be notified of
the mode of payment.
8.4. There shall be no annual subscription fee required hereon as each
activity organised by the Association shall be minimally charged.
8.5. No subscriptions shall be levied on Honorary Members, and Honoray
Life Members. The subscription for retires shall be reduced or waived.
9. RESIGNATION AND
RE-ADMISSIONS
9.1. A member shall give written notice to Honorary Secretary of his intended
resignation by giving one month's notice and before the first day of December.
9.2. The Committee may, at its absolute discretion, accept an application
for re-admission to membership of the Association.
10. SUPREME AUTHORITY AND
GENERAL MEETINGS
10.1. The supreme authority of the Association is vested in a general
meeting of the members presided over by the President.
10.2. An Annual General Meeting, for which fourteen days' notice shall be
given, shall be held in February or March each year. The meeting shall receive
the report of the President for the year under review, consider, and if
approved, pass the previous financial year's accounts submitted, elect members
of the Committee and honorary auditors and transact any other business which
may arise or pass any resolution or motion of which at least seven days’ notice
in writing shall have been given to the Honorary Secretary.
10.3. An Extraordinary Meeting, for which fourteen days' notice shall be
given, may be called by the Committee for any business which would require to
be dealt with by a general meeting. Such a meeting shall also be convened
within twenty one days of the receipt stating the nature of the business and
signed by not less than fifteen members.
10.4. The quorum for General Meeting shall be one-quarter of the total voting
membership. In the event of there being no quorum, the meeting shall be
adjourned for half an hour and should the number then present shall be
considered a quorum, but they shall have no power to alter, amend or make
additions/deletions to any of the existing rules.
*be sufficient to form a quorum, those present
11. MANAGEMENT AND
COMMITTEE
11.1 The management of the affairs of the Association shall be entrusted to a
Committee consisting of a President, a Vice-President, an Honorary Secretary,
an Honorary Treasurer and not more than five Ordinary committee members, who
shall be elected at each Annual General Meeting. The names for the above
offices shall be proposed and seconded at the annual general meeting and
election will follow on a simple majority vote of the members. The ten sure of
office of the Committee shall be one year. All officers except the Hon
Treasurer may be re-elected year after year.
11.2. The duties of the Committee shall include the organisation and
supervision of the day to day activities of the Association and to make
decisions on matters affecting its running when the general is not sitting. It
may not act contrary to the expressed wishes of the general meeting without
prior preference to it and always remains subordinate to the general meetings.
11.3. The Committee may co-opt members to fill vacancies in the Committee
but deems a vacancy occur in the office of President, the Vice-President shall
ipso facto fill it.
11.3. The Committee shall have power to appoint sub-committee whenever it
deems necessary. Members of sub-committee shall have no voting rights at
Committee meetings.
11.4. The Committee shall have power to remove the name of any member from
the Register of Members or deal with such member as it shall deem proper for
any breach of the rules of Association or for misconduct which in the opinion
of the Committee is injurious to the character or interests of the Association.
Such a member thus expelled or censured may appeal at the following Annual or Extra-ordinary
General Meeting whose decision shall be final.
11.5. Meetings of the Committee shall be held monthly as far as possible,
and in any case not less than eight times a year. At least one half of the
committee members must be present for its proceedings to be valid. At such
meetings, if any Committee member without sufficient cause fails to attend
three consecutive meetings of the Committee, the Committee may be resolution
declare his seat to be vacant and thereupon he shall cease to be a Committee
Member. Any changes in the Committee shall be notified to the Registrar of
Societies within 2 weeks of the change.
11.6. A notice conveying a meeting of any Committee or sub-committee shall
be issued not less than three days before the date of the meeting.
11.7. The President shall have a casting vote at General and Committee
meetings.
11.8. In the absence of the President, the Vice-President shall preside at
the General and Committee meetings. In the absence of the President and
Vice-President, the members present shall appoint one person from among
themselves to chair the meetings.
12. DUTIES OF OFFICE –
BEARERS
12.1. The President shall act as chairman at all General and Committee
meetings. He shall also represent the Association in its dealings with outside
persons.
12.2. The Vice-President shall assist the President and deputize for the
latter in his absence.
12.3. The Honorary Secretary shall maintain an up-to-date Register of Members
and keep all records, except financial, of the Association. He shall issue
notices and keep minutes of all general and committee meetings. He shall inform
every member with a copy of the rules of the Association.
12.4. The Honorary Secretary shall maintain proper book of accounts and
record therein particulars of all monies and all payments made. He shall issue
receipts for all payments made to the Association. He shall disburse all monies
on behalf of the Association and shall be authorised to expend up to one
hundred thousand Rupees (rs.1000/-) per month for petty expenses on behalf of
the Association. He shall draw up monthly statements of accounts for
presentation to the Committee and Annual Statements to the General Meeting.
12.5. The Executive Committee members shall assist in the general
administrative matters of the Association and perform any duties assigned by
the Committee from time to time.
13. AUDIT AND FINANCIAL
YEAR
13.1. The Financial Year of the Association shall be from 1st January to 31
December.
13.2. Two voting members, not members of the Committee, shall be elected as
Honorary Auditors at each General Meeting and will hold office for one year and
shall not be re-elected for consecutive years. They shall be required to audit
each year's accounts and present a report upon them to the annual general meeting.
They may be required by the President to audit the accounts for any period
within their ten sure of office at any date and make a report to the Committee.
13.3. An account or accounts shall be opened in the name of the Association
with a Bank approved by the Committee. All monies received shall be duly
deposited therein except for a sum not exceeding one hundred dollars which may
be retained by the Honorary Treasurer for petty expenses. All authorization for
the withdrawal of monies shall be signed by the President or Vice-President in
addition to the Honorary Treasurer.
13.4. The surplus funds of the Association may be invested from time to
time at the discretion of the Committee.
13.5. The Committee shall have power to authorise the expenditure of a sum not
exceeding Rs.100,000/- per month from
the Association's funds for the Association purposes. Any expenditure in excess
of this amount shall require the approval of the members at a General Meeting.
14. PROHIBITIONS
14.1. Gambling of any kind, whether for the stakes or not, shall be
forbidden on the Association premises. The introduction of materials for
gambling or drug-taking and of bad characters into the premises shall be
prohibited.
14.2. The Association shall not attempt to restrict or interfere with
trade or make directly or indirectly any recommendation to any arrangement with
its members which has the purpose or is likely to have the effect of fixing or
controlling the price or any discount, allowable or rebate relating to any good
or services to be supplied by them.
14.3. The Association shall not hold any lottery, whether confined to its
members or not, in the name of the Association or its office - bearers,
Committee or members.
14.4. The Association shall not indulge in any political activity or allow
its funds and/or premises to be used for political purposes.
14.5. The Association shall not raise funds from the public for whatever
purposes without the prior approval in writing of the Registrar of Societies
and other relevant authorities.
14.6. The Association shall not engage in Trade Union activity as defined
in any written law relating to trade unions for the time being in force in Uttar
Pradesh.
15. AMENDMENTS TO RULES
No alterations or additions/deletions to the existing rules shall be made
except at a general meeting. Any alterations, additions/deletions shall be
approved by two-thirds of the voting members present, and shall not come into
force without the prior sanction of the Registrar of Societies.
16. INTERPRETATION
In the event of any question or matter arising out of any point which is
expressly provided for in the rules, the Committee shall have power to use its
discretion. The decision of the Committee shall be final unless at a general
meeting of members.
17. STATEMENTS
Public statements, including circulars, letters, press releases, pamphlets,
etc. shall be vetted and approval by the Committee before their release.
18. DISSOLUTION
18.1. The Association shall not dissolved except with the consent of not
less than three-fifths of the voting members of the Association for the time
being resident in India expressed, either in person or by proxy, at a general
meeting convened for the purpose.
18.2. In the event of the Association being dissolved, all debts and
liabilities legally incurred on behalf of the Association shall be fully
discharged and the remaining funds shall be transferred to the College Advisory
committee (CAC) Fund to be managed by the CAC or donated to an approved charity
or charities in Uttar Pradesh.
18.3. A certificate of dissolution shall be given within 7 days of the
dissolution to the Registrar of Societies.
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(May also
consider following statements )
The purposes of the Society /associationare:
(a) To provide financial assistance and support to Hindu Inter Collegel and its students through, for example, the granting of scholarships and bursaries, supporting the academic, fine arts, athletic and vocational activities of the college and its students
(b) To undertake and support projects that enhance and preserve HIC as a heritage institution and that enhance the role of HICl in the community, including providing support to the Collegel Archives;
(c) To support and undertake class and college reunions and other similar events celebrating the college, its students and its alumni;
(d) To communicate with HIC Alumni for the purposes of keeping them informed about the current activities of the college and providing a means for them to communicate with each other; and
(e) To collect monies by way of fees, donations, fund-raising activities or otherwise and to accept gifts, legacies, devises and bequests and to hold, invest, expend or deal with these funds to further the purposes of the Association.
3. The operations of the Society are to be carried on chiefly in CHANDPUR, in Uttar Pradesh.
4. The activities of the Society shall be carried on without purpose of gain for any member and any profits or other accretions to the Society shall be used in promoting its objects.
5. The Board of Directors shall consist of a Chairman, four Vice-Chairmen, a Secretary, a Treasurer and three Directors. ( may be one of them be from abroad)
6. In the event of dissolution or winding-up of the Society all remaining assets, after payment of liabilities, shall be distributed to one or more recognized charitable organizations in Uttar Pradesh.
7. The Constitution shall become effective on the day it is signed by the officers of the Society.
8. The provisions of paragraphs 4, 5 and 6 are unalterable.
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